Site Q’s Guide to AO Q scheduling
Let’s face it, the least interesting task for all Site Q’s is scheduling PAX to volunteer for Q’s - but it is among the most important tasks for a quality AO experience. Getting it right EARLY makes the job WAY earlier.
The “Don’t Do”
There are several ways that seem to have some limited success (we know, because we have tried them all. Trust us, we are helping you out here)
AO cardboard scam. After COT, pass the cardboard and guilt pax to sign up. Then, using Slack, assign those Pax to Q using the /F3 tools. This works ok, but that may leave out men that are not at the AO that day.
ask the men in person at the AO and sign them up in real time using Slack /F3 tools.
mass group texts reminding them to /F3 in slack
mass Slack requests
yelling it from the tree tops
shaming PAX
signing up Pax without their knowledge using Slack /F3 tools. They will get a DM in slack telling them you called them out, but at least they’ll know, right? t
doing it each week a day or two before the AO
A better “text” way
Our esteemed past-Nantan, Hoosier, has found a process that works 100% of the time and takes very little effort. You can sign up months and even the full year of Q’s for the AO. It is ripped out of the page on how to close on a sale. Here are the steps:
Put together a list of men you would like to have Q at your site.
access current AO attendance data here: https://pax-vault.f3nation.com/stats/region/41182
Once you have the list and their contact information, start to text these men of valor with a text like this:
“Hey brother! This is <your name>, I’m looking to fill in some Q’s at <your site> for the next few months. I have <date 1> and <date 2> open. Which one is best for you?”Send out several texts like this to several men and wait for their response.
Once you get their response with their choice, go into slack, use /F3 tools, and sign them up.
Make sure all of your Q’s know about the Northern Alliance “Q Tools site” . Decades of successful advice is here, can lessen the stress of Q’ing.
The 2nd F way
You can use a version of the “in person” ask we warn not to use in the “don’t” list above… but don’t do it at the AO, do it at coffee or whatever 2nd F may happen after the post. You can have a captive audience and do it in person.
With the pax sitting around the community table enjoying a hot or cold beverage, start asking for volunteers, pass your phone around and sign them up using Slack /F3
The pax should have their phone with them too and they can check their schedules. No excuses!
Make sure all of your Q’s know about the Northern Alliance “Q Tools site” . Decades of successful advice is here, can lessen the stress of Q’ing.
Common “excuses” and Misconceptions:
I don’t know anyone and I don’t have the relationships to text these guys.
Answer: This is garbage. We are in F3. That by itself is all the relationship you need. I have never reached out to anyone in F3 that I felt could Q and have them be upset that I texted them. They have (at times) gave me another phone number that works better for them, but that is rare and they were still very appreciative you contacted them.
I don’t have anyone’s contact information.
Answer: This is garbage. (This is why the the AO data is so cool!).
If they aren’t on Slack (we have an even bigger problem then), rely on other Site Q’s or your SLT.
I don’t want to bother anyone to ask for another person’s information.
Answer: This is garbage. Again, we are in F3. This is leadership.
I don’t want to ask them to do something they may not know how to do.
Answer: This is garbage. The Northern Alliance has a “Q Tools” website with epic amounts of advice and resources.
Hint: the Site Q you took over from can help a LOT. Reach out to the 1st F Q for help (that’s his job).
I don’t want to bother anyone to ask via text if I’ve already asked them at the AO and they haven’t signed up. If they didn’t sign up when I asked them, they probably just don’t want to sign up.
This is double crap garbage. Everyone is busy. Just because you asked them at an AO 800 times doesn’t mean they don’t want to. They just get busy and forget. Just text them, and use the script. They will 99.9999% of the time give you a date and then you sign them up. They can’t forget then.
Everybody wants to be asked to do something, the personal touch is what they are looking for. Ego’s are workable.
This does take time and effort, but it can be said with almost 100% certainty that if you use this technique and don’t let your misconceptions consume your brain, you can fill out your Q schedule for the next few months or even year in less than a day…..that includes waiting on responses.
Have fun and be blessed!
Hoosier.